THIS IS THE OFFICIAL CALL FOR CANDIDATES FOR THE 2020 AIAS ELECTIONS CYCLE
Participating in the elections cycle is an incredibly rewarding and fulfilling opportunity! It will provide you with valuable experience to enhance your education and career in addition to the personal growth one experiences through the process. During the elections proceedings, you will be given opportunities to demonstrate your vision for the organization, and the membership will, in turn, elect its Board of Directors based on their views for our collective future.
In order to ensure the success of the 2020 elections cycle, the AIAS puts forward the following Call for Candidates Elections Guidelines. Elections are held in conjunction with the annual AIAS conference FORUM during the business meetings. This year AIAS FORUM will take place virtually out of Chicago, IL from January 5 – 8, 2020. All questions should be directed to the Elections Chair, Sarah Curry, AIAS, Assoc. AIA, NOMA, at PastPresident@aias.org.
Members interested in pursuing leadership positions with the organization have the opportunity to run and be elected for the following positions:
- Vice President
- Northeast Quad Director
- South Quad Director
- Midwest Quad Director
- West Quad Director
However, members may also pursue interest in being appointed as Middle East Regional Ambassador or as Latin American Regional Ambassador. Because these positions are not elected, but are appointed by the AIAS Board of Directors, applicants must submit an application to the Council of Global Representatives, but do not participate in elections activities at the FORUM Conference. Please send all Ambassador application materials to Council of Global Representatives Liaison, President Erin Conti at email@example.com.
All of these positions will comprise the majority of members of the 2021-2022 AIAS Board of Directors. Elections will follow the AIAS Rules of the Board and AIAS Bylaws, as well as the Elections Guidelines and the Elections Code of Ethics released October of 2020, found below. In order to be considered a certified candidate, the interested person must meet all eligibility requirements in the Bylaws and Rules of the Board as well as submit the following materials in their Candidacy Declaration Packet:
- Letter of intent to run addressed to Sarah Curry, AIAS, Assoc. AIA, NOMA, Elections Chair and Past President
- Resume or Curriculum Vitae (limit two pages)
- Letter of school support (limit one letter)
- Letter of peer support (limit one letter)
- Responses to Candidate Questionnaire (limit three pages)
- Signed statement on the AIAS Policy on Intern Compensation
- Signed statement on AIAS Elections Code of Ethics
- Completed Contact Information Sheet
- (Optional) Two campaign flyers/media items to be posted on AIAS website and social media by the Elections Chair on behalf of candidates (see elections guidelines for more details ) PLEASE NOTE: There will be no printed campaign materials in the 2020 Elections. Only campaign materials submitted in tandem with candidacy packets will be shared on the AIAS website in advance of FORUM. All campaign materials, including those submitted after the candidate packet deadline, will be shared digitally during campaign activities throughout FORUM.
All items must be submitted via email no later than 11:59 pm HST, Friday, November 20th, 2020. There will be no exceptions.
All of the above materials should be submitted as a single .PDF, with the exception of the (optional) Campaign flyer/media items. In addition, all candidates must submit a headshot to be published on the AIAS website and social media in tandem with your Candidacy Declaration Packet (must be .jpg format no larger than 3 MB; limit one image).
- Compiled Candidacy Files should be titled “ LastName_Elections 2020.pdf ”
- (Optional) Campaign flyers/media items should be titled “LastName_Elections 2020_Campaign Item” and must be either .jpg, .pdf, .gif, or .mov)
- Headshots should be titled “LastName_Elections 2020_Headshot.jpg”
Upon receiving the required materials, each certified candidate will receive further instructions on the elections and campaigning process from the Elections Chair. All certified candidates’ submissions will be posted on the AIAS website and social media in advance of FORUM Palimpsest for other chapter leaders and members to review. The above candidate package materials will be one of the most important tools that your colleagues will use to evaluate each candidate’s credentials. Submission of these materials for posting on the AIAS Web site is the ONLY method of campaigning allowed before FORUM. Past Candidacy Declaration Packets can be found here for reference.
Additionally, after formal declaration, certified Officer candidates will be supplied with employment details (including salary, benefits, and contract) and offered the opportunity for a one-on-one informational conference call with the Executive Director and another with the incumbent Officer.
The AIAS is an extremely successful organization because of the dedication and passion of its grassroots student leadership! If you are interested in running as a certified candidate, it’s a good idea to contact Past President, Sarah Curry, AIAS, Assoc. AIA, NOMA, at PastPresident@aias.org prior to submission of materials so questions to all candidates are answered equally. Interested members can also look forward to a webinar as well as a Coffee with the Council event in late October/early November 2020 with tips, information on running, and sneak peeks at what it’s like to serve in elected and appointed roles. Potential candidates may contact the 2020-2021 AIAS Board of Directors for information regarding the role, however, interested members should also be respectful of boundaries, scheduling, and the strict prohibition on campaigning as stated below.
PLEASE NOTE: Campaigning by or on behalf of candidates is expressly prohibited at any time prior to the Opening General Assembly of the 2020 FORUM Conference. This means that candidates (and non-candidates on behalf of candidates) may not explicitly notify, advertise to, or engage with voters, Chapters, or members in an egregiously persuasive capacity, nor may they publish any materials regarding their candidacy or intent to be a candidate. More details about campaigning will be shared with Certified Candidates during the month of December 2020. Campaigning during the appropriate period must adhere to the Elections Code of Ethics. For more information or clarification, please contact the Elections Chair. If potential candidates, certified candidates, or undeclared candidates are found by the Elections Chair to have discussed their candidacy outside of the campaign window, they risk disqualification from the entire race for this elections cycle.