July 10, 2019

To all Chapter Delegates,

Congratulations on your appointment as AIAS Chapter Delegate and welcome to the AIAS Council of Presidents! This year marks the 63rd anniversary of the AIAS and we are looking forward to kicking it off at the AIAS Grassroots Leadership Conference in Washington, D.C. July 18th-21st.

Grassroots is the first of two annual meetings of the AIAS Council of Presidents (COP); the executive leadership body who determine the strategic vision of the AIAS. We are a member-driven organization and this meeting is your chance to represent the voice of our membership!

Put this in your calendar: The 2019 Grassroots AIAS Council of Presidents Meeting will take place on Sunday, July 21, 2019, from 8:30 am – 1:00 pm in the Boardroom of the AIA Building, located at 1735 New York Avenue, NW. Please anticipate a 30-minute walk to the AIA Building, arriving no later than 8:15 am to get settled and grab your placard from your Quad Director. There will be a COP orientation at the Fairmont Hotel – Georgetown from 5:00 pm – 6:00 pm on Saturday, July 20, 2019.

In order for your chapter to be present and vote at the CoP meeting, a delegate must be in attendance and your chapter must be in good standing. This delegate is normally the chapter president, but if the president is unable to attend, then any member of the chapter is eligible to represent. If a president or representative from your chapter is unable to attend, your chapter will need to designate a proxy from another chapter in the same Quad; this proxy chapter will vote as necessary on your behalf. Each chapter can serve as a proxy for only one other chapter. Please register your delegates AND your proxies with the 2019-2020 Vice President, Adam Fogel, as soon as you can by emailing vicepresident@aias.org; both the chapter that will not be in attendance, and the chapter that will serve as proxy need to be included on the email. Any member is welcome and encouraged to attend the CoP as an observer, and may silently communicate their observations and opinions to their voting delegate. Seats around the tables in the Board Room are reserved for Chapter Delegates.

Please find the agenda for the meeting, here. It is your responsibility to read through it and be prepared to discuss and vote on the various motions and ratifications. During the meeting, many reports will be presented, as well as general information about the state of the organization; respectful questions are welcomed and encouraged. You’ll receive a more updated agenda closer to the meeting.

You are also encouraged to familiarize yourself with the Delegate Guide to help you prepare for the meeting, and understand the protocol for participating in parliamentary governance.

If you have any questions regarding the agenda or the AIAS Grassroots Leadership Conference, please do not hesitate to contact us.

We look forward to seeing you next week in DC!


Sarah Curry

2019-2020 AIAS National President